Friday 10 September 2010
Registration - Every participant must fill in their own registration form. Sue Ryder Care is unable to accept any late entries as due to health and safety reasons we need to make sure that events do not go over capacity. We also need to ensure we have contact details for all participants in the case of an emergency.
Refunds - The entry fee for the Midnight Walk is non-transferable and non-refundable. Due to unexpected health and safety reasons on the day, the Midnight Walk may have to be reduced or altered to accommodate unexpected complications (for example, flooding).
Walking - Sue Ryder Care's Midnight Walk is a women-only event, and it's a walking event! This means that running is not permitted and we cannot allow any other means of transport (eg scooters, roller blades, bicycles, buggies). And we're sorry but for health and safety reason we cannot allow pets and animals, unless assistance dogs.
Publicity - By participating, walkers agree to take part in post-walk publicity which may include interviews, photography and/or filming for Sue Ryder internal communications, local and/or national media.
Contact details - Walkers are personally responsible for updating the organisers with any new address and telephone details. In the case of an emergency, Sue Ryder Care may use the Emergency Contact details provided by you to contact your home or office.
Health and Fitness -The Midnight Walk has been designed as a low risk event for the averagely-fit person. All walkers should satisfy themselves that they are in good health and physically able to participate in the Midnight Walk. If in doubt, participants should consult a GP or hospital doctor prior to the walk.
Liability -The Midnight Walk is operated by Sue Ryder Care, and all walkers take part at their own risk. Neither Sue Ryder Care nor its sponsors accept responsibility for any loss, injury or damage suffered by any walker personally or to their property as a result of taking part in the Midnight Walk in the absence of negligence or breach of statutory duty on the part of either Sue Ryder Care or its sponsors. Personal accident and public liability insurance cover is advised to cover any loss, damage or injury you may sustain yourself or to your personal property or cause to a third party or their property.
Risks - Sue Ryder Care has a comprehensive risk assessment process for each event which aims to minimise or eliminate the risk to everyone taking part. However, by taking part in this event, you acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.
Safety - Whilst Sue Ryder Care will use reasonable endeavours to make the event safe for you and others walking with you, walkers must protect themselves by wearing suitable clothing and footwear. High visibility apparel is recommended. All walkers must follow the rules of the Highway Code as they apply to pedestrians as well as the instructions of the event organisers and marshals on the route.
Age - Walkers aged 16 or under must be accompanied by an adult (aged 21 or over ) throughout the event. There must be at least one adult (aged 21 or over) for every 5 walkers aged 16 or under. Parents must be confident that their child/children has/have a good level of road safety awareness.
Sponsorship - Midnight Walk is an exclusive Sue Ryder Care fundraising event. All walkers must pledge to raise sponsorship for Sue Ryder Care. Sponsorship monies may not be given to or shared with any other organisation. Walkers are advised that they have a legal responsibility to ensure that all sponsorship monies and donations received for the Midnight Walk are paid to Sue Ryder Care within a reasonable time.
Medical conditions - If you wish to take part in a wheelchair please contact us before completing this form about how you can be supported in this event.
Smoking - Sue Ryder Care asks that participants and supporters do not smoke during the event
Alcohol - For health and safety reasons, participants may not consume alcohol prior to or during the event.
Data Protection - Please be aware that by registering you authorise Sue Ryder Care to process your personal and sensitive data in accordance with the Data Protection Act 1998 for the purposes of this event. Sue Ryder Care will endeavour not to use any photographs, images or likenesses of children aged 16 or under.
By ticking the box on our registration form you agree to Sue Ryder Care using your personal and sensitive data for the purposes outlined above.
